11 Convenient ChatGPT Prompts for Google Sheets (December 2023)

Google Sheets is a versatile tool that offers solutions for data analysis, project management, and more. ChatGPT can assist users in maximizing the platform's capabilities.

Here are 11 prompts tailored for Google Sheets' diverse use cases.

By the way: You can create your own 'Google Sheets Wizard' in Bizway as a custom GPT Assistant to help you with all of these tasks (and get tailored responses based on your specific business details and background).

1. Automating Data Entry

• The Prompt: "Create a script in Google Sheets to automate data entry from a web form."
• Sample response: "Use the Google Forms integration to connect your web form directly to a Google Sheet, creating a new row of data upon each form submission."
• Additional info to provide: Web form fields, spreadsheet layout preferences.
• Use Cases: Data collection, contact forms, survey responses.

2. Simplifying Complex Formulas

• The Prompt: "Explain how to calculate compound interest in Google Sheets."
• Sample response: "You can calculate compound interest using the formula P(1+r/n)^(nt), where P = principal, r = annual interest rate, n = number of times interest is compounded per year, and t = number of years."
• Additional info to provide: Interest rate specifics, investment duration.
• Use Cases: Financial modeling, investment tracking, savings scenarios.

3. Creating Dynamic Charts

• The Prompt: "How can I create a dynamic dashboard in Google Sheets to track sales performance?"
• Sample response: "Set up a data range for your sales metrics and use Charts to create visual representations. Use data validation and slicers to make the dashboard interactive."
• Additional info to provide: Types of sales data, update frequency, visualization preferences.
• Use Cases: Executive reporting, analytics, dynamic presentations.

4. Organizing Multiple Projects

• The Prompt: "Design a workflow in Google Sheets to manage multiple client projects."
• Sample response: "Create a multi-tab spreadsheet with each tab representing a project. Use task lists, automated timelines, and conditional formatting to track project status at a glance."
• Additional info to provide: Project elements, team size, client details.
• Use Cases: Project management, team coordination, deadline adherence.

5. Streamlining Inventory Management

• The Prompt: "Implement an inventory tracking system in Google Sheets for a small business."
• Sample response: "Set up a sheet with inventory items, quantities, reorder levels, and dates. Use functions to automate restock alerts and integrate with barcodes for ease of logging."
• Additional info to provide: Inventoried items, tracking metrics.
• Use Cases: Stock management, operational efficiency, loss prevention.

6. Analyzing Survey Data

• The Prompt: "Advise on analyzing customer satisfaction survey data within Google Sheets."
• Sample response: "Create pivot tables to summarize data points, use the AVERAGE or MEDIAN functions for scoring analysis, and employ charts to visualize satisfaction trends."
• Additional info to provide: Survey questions, response ranges, demographic data.
• Use Cases: Customer insights, service improvements, market research.

7. Sharing Sheets with Permissions

• The Prompt: "Explain how to properly share a Google Sheet with a team while restricting editing permissions."
• Sample response: "Use the 'Share' feature to add team members’ emails and set their permissions to 'Commenter' or 'Viewer' based on required access levels."
• Additional info to provide: Team roles, collaboration needs.
• Use Cases: Collaborative work, maintaining data integrity, administration.

8. Scheduling and Appointment Setting

• The Prompt: "Plan a schedule layout in Google Sheets to manage weekly appointments for a consulting firm."
• Sample response: "Format a weekly calendar grid with time slots and consultant names. Apply conditional formatting to indicate different appointment statuses (confirmed, pending, cancelled)."
• Additional info to provide: Number of consultants, operating hours, types of appointments.
• Use Cases: Time management, client booking, operation logistics.

9. Expense Tracking and Reporting

• The Prompt: "Set up an expense tracker in Google Sheets for a freelance business."
• Sample response: "Categorize expenses with drop-down menus, automatically tally monthly spending, and use charts to analyze expenditures over time."
• Additional info to provide: Expense categories, frequency of updates, tax considerations.
• Use Cases: Budgeting, financial reporting, tax preparation.

10. Data Validation for Accurate Inputs

• The Prompt: "How to implement data validation in Google Sheets to ensure accurate data entry?"
• Sample response: "Apply data validation rules to set criteria for acceptable inputs, create drop-down lists for standardized responses, and use custom formulas to restrict entries based on dependencies."
• Additional info to provide: Data requirements, input types, related data fields.
• Use Cases: Data integrity, simplified UX, error reduction.

11. Consolidating Data from Multiple Sources

• The Prompt: "Guide on consolidating financial data from multiple divisions into a master Google Sheet."
• Sample response: "Utilize the IMPORTDATA or IMPORTRANGE functions to pull data from various sheets into a central workbook, then use pivot tables and VLOOKUPs for unified analysis."
• Additional info to provide: Source sheet locations, specific data points, update regularity.
• Use Cases: Centralized reporting, performance overviews, cross-departmental insights.

Through these ChatGPT prompts, users will be able to harness the full potential of Google Sheets, improving efficiency and driving data-informed decisions for their business or project.